Inactivity policy template
Inactivity Policy Template for Discord (Copy/Paste)
CLNR helps you keep your member list healthy and active with fair, transparent inactivity cleanup without reading messages.
Want a setup that fits your community? Browse the Use Case Guides.
Tip: Start in Ghost Mode for a staff-focused setup with member-facing prompts suppressed by design and auto-kick off at setup.
Why servers use an inactivity policy
Big member counts can look great, but ghost members make it harder to build real conversation and events. A clear policy keeps things fair - everyone knows the rules.
How CLNR keeps it fair
CLNR uses an Inactivity Score (Decay Score). It goes up when someone is inactive and goes down when they show up. Warnings depend on your configured delivery settings; Ghost Mode suppresses member-facing prompts.
Need the full concept first? Read Discord Decay Score explained before publishing your policy.
Decay is not a penalty - it is a gentle reminder that activity fades with time.
What counts as activity (you choose)
Admins decide what showing up means. CLNR can count multiple activity signals without storing message content.
Sending messages in allowed channels counts as activity.
Metadata onlyAdding emoji reactions helps keep your streak alive.
/toggle reactions_as_activity
Joining voice channels or stages counts as activity.
/toggle voice_activity
Typing indicators can register as lightweight activity.
/toggle typing_activity
Slash commands, buttons, and other components add activity.
/toggle interactions_activity
Posting inside public threads counts too.
/toggle thread_activity
Participating in scheduled events contributes to activity.
/toggle scheduled_events_activity
New joins can count as activity (useful as an onboarding cushion).
/toggle member_join_activity
Pinning a message can count as activity (rarely needed).
/toggle message_pin_activity
Adding new emojis can count as activity (usually off).
/toggle emoji_add_activity
A button members can click to record an activity moment (if enabled).
ConfigurableOptional interactions in quizzes/polls tracked as activity (if enabled).
/polls_wizard
Make it stricter or quieter
Strict policy
Enable voice + interactions + threads; keep typing off.
Quiet policy
Use Ghost Mode for staff-only tracking and updates. Member-facing warnings, DMs, polls, public announcements, and automatic kicks stay off.
Your server's checkpoints (thresholds)
Thresholds are configurable checkpoints. Warnings and inactive roles depend on your enabled settings and operating mode. Review removals manually unless you deliberately enable guarded auto-kick.
→ Warning if delivery is enabled
→ Inactive role if configured
→ Staff review (auto-kick optional)
Admins can tweak these anytime in /config when your community changes.
If you enable auto-kick, review the Auto-Kick Guardrails.
Not sure whether to use an inactive role or removal? Start with Inactive role vs kick.
Copy/Paste Template
If you want shorter announcement wording, use the copy blocks in How to explain inactivity rules to your members.
Fill these variables first and remove any checkpoints your server does not use:
Hey everyone 👋
Quick update from the staff team.
We use CLNR to manage inactivity fairly and transparently - without reading messages or storing chat logs.
Instead of counting days inactive, CLNR uses an Inactivity Score (Decay Score):
- Everyone starts at 0
- The score goes up when someone is inactive
- The score goes down when they show up (activity counts immediately)
✅ What counts as activity here:
{ALLOWED_SIGNALS}
🧭 What happens at certain checkpoints:
- ⚠️ Score {WARNING}+: friendly warning, if warning delivery is enabled
- 🎭 Score {INACTIVE_ROLE}+: inactivity role may be applied, if configured
- 🚪 Score {KICK}+: eligible for staff review. State here whether guarded auto-kick is enabled or off.
🔄 How activity reduces your score:
{DECAY_BEHAVIOR}
📌 Check your own status anytime:
Use `/my_score` to see your score, streak, and last active date.
This policy is here to keep the server fresh and fair for everyone. If something feels off, tell staff - we can adjust thresholds when the community changes.
{ALLOWED_SIGNALS} example: 💬 messages, ❤️ reactions, 🖱️ commands & buttons, 🧵 threads, 📅 event RSVPs
{DECAY_BEHAVIOR} option A: Any tracked activity instantly resets your score back to zero.
{DECAY_BEHAVIOR} option B: Each tracked activity lowers your score by {X} points, so steady engagement pays off.
Before you publish this policy
- Your published checkpoints match the enabled warning delivery, role settings, and review thresholds.
- Staff agrees whether auto-kick is off or enabled. Remove member-facing warning promises while Ghost Mode is active.
- Exempt roles are configured.
- CLNR has access to the channels you expect it to observe.
- Your policy says CLNR does not read or store message content.
- Members know how to check their own status with
/my_score.
Privacy & trust (what we do and don't do)
More details: CLNR privacy and the Privacy vs Message-Reading Bots Comparison.